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Relations between the researcher and the research administrator hinge on service and education. The researcher often has a great deal of award money to steward, and the research administrator must insure that the costs are consistent, allowable, and allocable. This relationship must begin at the proposal development stage where the research administrator points out current salary, fringe benefits, travel, per diem, and other institutional rates. The helping relationship continues after the award when the research administrator negotiates ambiguities or unacceptable clauses on behalf of the researcher, and insures that budget reallocations, cost transfers, requests for no cost extensions and financial and technical closeouts are accurate and timely. Overall, principal investigators must realize that they are responsible for the money and must interact with the research administrators accordingly. For their part, the research administrators must provide a service outlook rather than that of a policing one. This relationship can be best managed by calling PIs’ attention to institutional policies and procedures governing the research effort.
All of following helpful presentations about researcher/research administrator relations can be found here:
Pre-Award Fundamentals, 2005 - Marianne Rinaldo Woods, Associate Vice President for Research, University of Alabama
Post-Award Basics: Commencement to Closeout, 2005,
Cindy Hope Jones, Director of Contract and Grant Accounting, University of Alabama
After the Award Letter: How to Administer Your Project, 2003 - Phil Myers - Western Kentucky University
Budget Workshop, 2003 - Pamela Napier, Phil Myers - Western Kentucky University
Compliance Workshop, 2003 - Phil Myers, Pamela Napier - Western Kentucky University
Cost Sharing and Matching, 2003 - Phil Myers - Western Kentucky University
Effective Closeouts - Hints and Systems, 2003 - Pamela B. Whitlock, CRA, University of North Carolina at Wilmington
Equipment & Property Management Systems, 2005 - Doug Backman, Associate Director, Office of Research & Commercialization, University of Central Florida
Post Award for Pre Award Folks (or) You Signed What!, 2003 - Pamela B. Whitlock, CRA, University of North Carolina at Wilmington
Rewarding Faculty & Increasing Grant Activity, 2003 - Mary H. Watson, Ph.D., Valdosta State University
Also see in hard copy: NACUBO/NCURA, A Guide to Managing Federal Grants for Colleges and Universities, p. 100:38-40, “The Relationship of the Players.”
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