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Post-Award

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Post-Award

Submitted by cdaniels@srainternational.org on 12/8/2009 10:20:04 AM   Last updated by Christopher Daniels on 12/8/2009 11:51:45 AM

When a proposal is submitted, the expectation is that the prospective sponsor will make an award. But when is an award actually a legal commitment and obligation to provide funds to the organization? Various types of awards, what documentation is appropriate, and how the actual acceptance of an award should be managed may vary across institutions depending on culture, infrastructure, and specific award conditions.

Research administrators need to understand the basic types of federal, state and private award mechanisms, formats of award documents, the basic tenants of restrictions and other award conditions, and the organizational process by which awards are reviewed, acknowledged and established.

 References:

A Guide to Managing Federal Grants for Colleges and Universities  (NACUBO/NCURA)

Managing Externally Funded Projects at Colleges and Universities:  A Guideline to Good Management Practices (Council on Government Relations)

The Role of Research Administration, NCURA, 2000

 

Original Contributor:
Julie Cole, Georgia Southern University - jcole@georgiasouthern.edu
Pamela Whitlock, University of North Carolina Wilmington - whitlock@uncw.edu

Award Process

Submitted by cdaniels@srainternational.org on 12/8/2009 10:20:01 AM   Last updated by Christopher Daniels on 12/8/2009 11:00:12 AM

Sub Categories:

Basic Agreements

Submitted by cdaniels@srainternational.org on 12/8/2009 10:19:58 AM   Last updated by Christopher Daniels on 12/8/2009 11:00:44 AM

Sub Categories:

  • Clinical Trial Agreements 
  • Cooperative Agreements
  • Federal Research Agreements
  • Industrial Research Agreements
  • Purchase Orders and Procurement Contracts

Close-Out

Submitted by cdaniels@srainternational.org on 12/8/2009 10:19:56 AM   Last updated by Christopher Daniels on 12/8/2009 11:01:12 AM

Sub Categories:

  • Final Financial Reporting and Documentation
  • Final Patent Report
  • Final Scientific Progress Report
  • Responsible Offices
  • Special Cases

Departmental Administration

Submitted by cdaniels@srainternational.org on 12/8/2009 10:19:53 AM   Last updated by Christopher Daniels on 12/8/2009 11:01:55 AM

Sub Categories:

  • Large Multi-Investigator Projects Management
  • Monitoring Project Activity and Deliverables
  • Multi-Sponsor Projects Management
  • Multidisciplinary Research Center Management
  • Project Financial Management
  • Project Personnel Management
  • Researcher Support
  • Space/Facility Planning and Management
  • Collaboration with Central Administration
  • Graduate Assistant and Post-Doctoral Fellows Support
  • Human Subject Management

Project Activities

Submitted by ahitchner@srainternational.org on 12/8/2009 9:23:16 AM   Last updated by Christopher Daniels on 12/8/2009 11:02:21 AM

Sub Categories:

Original Contributor:
Marie F. Smith, Institute of Ecosystem Studies - smithm@ecostudies.org

Project Implementation

Submitted by cdaniels@srainternational.org on 12/8/2009 10:19:49 AM   Last updated by Christopher Daniels on 12/8/2009 11:03:03 AM

Sub Categories:

  • Cash Management
  • Cost and Fund Accounting
  • Cost Definitions
  • Cost-Sharing and Matching
  • Effort Distribution and Reporting
  • Facilities and Administrative Costs Rate Development and Negotiation
  • Financial Reporting
  • Pre-Award Accounts and Costs
  • Principal Investigator’s Project and Fiscal Responsibilities
  • Program Income
  • Project Changes and Rebudgeting
  • Technical and Administrative Reporting

Project Support Systems

Submitted by cdaniels@srainternational.org on 12/8/2009 10:20:58 AM   Last updated by Christopher Daniels on 12/8/2009 11:03:58 AM

Sub Categories:

  • Animal Facilities Management
  • Clinical Trials Management
  • Facility Management
  • Health and Safety
  • Human Resources
  • Intellectual Property Management
  • Internal Auditing
  • International Programs Management
  • Payroll
  • Property Management
  • Purchasing
  • Records Management
  • Security
  • Service Centers
  • Subcontract Management
  • Whistleblowing Procedures